Administrative Assistant
Job Description
Administrative assistants are the cornerstones of efficiency in the dynamic world of contemporary businesses, offering crucial support and coordination to guarantee seamless operations. They are invaluable assets in offices, enterprises, and institutions of all sizes due to their adaptability, organizational abilities, and attention to detail. This essay explores the crucial function of administrative assistants, illuminating their duties, competencies, and the major influence they have on success and productivity at work.
Administrative assistants are in charge of overseeing the daily operations of the workplace, which includes arranging meetings, setting up appointments, and keeping track of staff and executive calendars. They make sure that facilities are clean and orderly, equipment is maintained, and office supplies are replenished. Administrative assistants answer phones, reply to emails, and deal with client, customer, and stakeholder inquiries as the main point of contact for internal and external communications. In order to ensure correctness and professionalism in all communications, they create memoranda, reports, and letters.
Data input, file management, and record keeping are among the information management and organization responsibilities assigned to administrative assistants. They keep up with physical and digital file systems, retrieve and update documents as needed, and guarantee the security and accessibility of information.
Full job description of Administrative Assistant
Job Title: Administrative Assistant
Location: Dublin, TX
Department: Office
Pay: $17/hr
Benefits: Benefits include a full health insurance policy that is 100% covered by Prime, a 50% matching 401(k) package, and a $25,000 life insurance policy. Comprehensive dental, vision and supplemental life insurance options are also available. PTO is available after 1 year. 8 paid holidays.
Summary: We are looking for an Administrative Assistant to complete accurate and thorough entries into our database to keep material up to date using intermediate math and multi-tasking skills.
Index
Duties & Responsibilities:
- Organize received data and source documents; while reviewing grammar, spelling, and style.
- Interfaces with appropriate staff to resolve questions, inconsistencies, or missing data.
- Enters data in alphabetic, numeric, or symbolic form into computer following established guidelines and procedures.
- Proof’s data entered against source documents; makes necessary corrections.
- Organizes and records work completed.
- Maintains an internal audit trail for data conversion.
- Assists with troubleshooting error reports on a regular basis; makes corrections as needed.
- Follows established guidelines or staff requirements to appropriately handle source documents; files, distributes, or returns source documents after data has been entered.
- Responds to staff members inquiries regarding data entered on source documents.
- Performs other related duties as assigned by management.
Qualifications:
- Advanced knowledge of Excel.
- Familiarity with accounting software & data management.
- Strong organizational skills with acute attention to detail.
- Commitment to high standards & communication.
- Ability to manage priorities and workflow.
- Must have a valid driver’s license as occasional travel may be required.
Competencies:
Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
