HR Administrator

Job Description

The HR Administrator is a vital member of the Human Resources (HR) department, responsible for a broad variety of duties essential to the efficient functioning of the company. This role acts as a pivot point for a variety of HR tasks, assisting with hiring, managing personnel records, administering benefits, implementing HR policies, processing payroll, coordinating training and development, and reporting and analyzing HR data. The HR Administrator keeps careful records of personnel information, according to confidentiality guidelines and data protection laws with a sharp eye for detail and a dedication to accuracy.

Furthermore, they are essential to the hiring process since they post job openings, review resumes, set up interviews, and assist with the onboarding of new employees. They also operate as an employee point of contact, providing direction and support on all things HR, from benefit registration to disciplinary actions. The HR Administrator supports the professional growth and well-being of workers and helps to create a pleasant work environment by working closely with other members of the HR team and other departments within the company.

The HR Administrator is essential to the organization’s HR efforts and the smooth running of HR operations because of their administrative skills, interpersonal abilities, and thorough knowledge of HR regulations and procedures.

Responsibilites of HR Administrator

The responsibilities of the Administrative Assistant will consist of but are not limited to the following:

• Greet and guide all visitors and employees.
• Responsible for doorbell system and letting visitors in.
• Responsible for responding to all incoming calls from internal/external clients.
• Managing and maintaining the call out process by retrieving voice messages and reporting absences and/or leaves to Supervisors.
• Processing all employee data/payroll change notices along with claim forms.
• Responsible for tracking when Leave paperwork was given to employee; confirming hours and years of employment for FMLA and then forwarding completed documentation to Benefits team for processing.
• Monitors and mails out required paperwork for any employee who experiences a separation from the Company.
• Partners with the HR Manager and HR Generalist to support projects or initiatives within the Department to include but not limited to: Preparing paperwork, making copies, filing, scheduling appointments, following up with Supervisors on necessary documentations, new hire/onboarding efforts, scanning documents.
• Responding to unemployment claims as needed.
• Assigning and tracking reserved parking spaces
• Coding absences in Leadtec
• Assisting with onboarding of new hires.
• Other projects or tasks as assigned.

In summary, the HR Administrator is critical to the efficient running of both the HR division and the company as a whole. They help the company attract, retain, and develop people by paying close attention to detail, having a thorough awareness of HR regulations and processes, and having strong administrative abilities.

Qualifications:

• 1+ years of Administrative experience (preferably in an HR department or high paced environment but not a requirement)
• Bi-lingual speaker is required (English and Spanish)
• Strong written and verbal communication skills
• Strong interpersonal skills
• Knowledgeable in Microsoft office products to include: Excel, Word and Outlook
• Ability to adapt to a changing environment (i.e.; increased volume of work, etc.) and keep a professional demeanor at all times
• Must be customer service oriented
• Overtime may be necessary during peak periods
• Must be detailed and deadline oriented
• Good problem solving skills
• The ability to learn other related tasks
• Must have the ability and desire to perform in a team environment
• Perform projects and other duties as assigned
• Must maintain and protect employee information and employee confidentiality at all times

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights